Corporate Secretary
Company: Cooley LLP
Location: Los Angeles
Posted on: October 19, 2024
Job Description:
Corporate SecretaryCooley is seeking a Legal Secretary to join
the Business team.Position Summary: To provide complex and
specialized secretarial and clerical support to assigned attorneys
and paralegals. Specific duties include, but are not limited to,
the following:Position Responsibilities:
- Prepare documents to support timekeepers which may include
transcribing from dictation, drafts, handwritten notes or oral
instruction, redlining and proofreading end product.
- Handle all incoming telephone calls and placement of outgoing
calls in a professional manner.
- Maintain good client relationships for the attorneys.
- Open and sort mail for assigned timekeepers.
- Enter Daily Time Entry (DTE) on a daily basis. Maintain file
copies of released DTE.
- Create and maintain files, including chronological files and
indexes not stored in Records Department.
- Keep all files up-to-date and organized. Ensure materials are
forwarded to the Records Dept. as necessary.
- Complete all document processing and correspondence assignments
accurately and within timekeepers' stated timeframes.
- Assist other secretaries and timekeepers when necessary.
- Prepare New Business Forms for new and existing clients,
conflict sheets and engagement letters.
- Prepare Expense Reports, Check Requests, Travel Reimbursements,
Health Club Reimbursement Forms, etc. in accordance with accounting
guidelines.
- Prepare and arrange Messenger Service, Copy Center and
facsimile requests as needed.
- Copy documents that are not appropriate to send to the Copy
Center.
- Consistently use the CRM tool to support business development
in the firm, including taking ownership of contact information for
attorney's contacts and updating, maintaining and resolving
conflicts within the CRM tool.
- Make all necessary travel arrangements, adhering to the firm's
Travel Policy.
- Review and handle prebills.
- Maintain current floater instructions, and client/matters
lists.
- Maintain attorney/paralegal calendar, including scheduling and
coordinating meetings.
- Coordinate internal procedures and compile backup materials for
attorney/paralegal preparation of audit letter responses.
- Reconcile telephone charge reports for office and cellular
phones.
- Other duties as assigned or required.Skills &
ExperienceRequired:
- Fast and accurate typing.
- After orientation at Cooley LLP, exhibit proficiency in
Microsoft Word, Outlook, DTE, Adobe Acrobat, FileSurf and other
Firm applications.
- After training at Cooley LLP, exhibit proficiency in the CRM
tool.
- High school diploma or GED required.
- Available to work overtime.Preferred:
- Previous legal or executive secretarial experience
preferred.
- College degree or business college certificate
preferred.Competencies
- Ability to work independently and as part of a team in a fast
paced environment for multiple supervisors, meet deadlines and
maintain flexibility with work assignments (including changes in
attorney/paralegal assignments) and work schedule.
- Ability to organize and prioritize work assignments, as well as
delegate tasks to service departments when necessary.
- Must demonstrate initiative, diplomacy and tact.
- Possess excellent written, communication and proofreading
skills with attention to detail.
- Ability to function in a professional and polite manner when
dealing with clients, co-workers and others.
- Reliable, committed and punctual.Cooley offers a competitive
compensation and excellent benefits package and is committed to
fair and equitable employment practices.EOE.The expected hourly pay
range for this position with a work schedule of 40 hours per week
is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note
that final offer amount will be dependent on geographic location,
applicable experience and skillset of the candidate.We offer a full
range of elective benefits including medical, health savings
account (with applicable medical plan), dental, vision, health
and/or dependent care flexible spending accounts, pre-tax commuter
benefits, life insurance, AD&D, long-term care coverage, backup
care for children and/or adults and other parental support
benefits. In addition to elective benefit options, benefited
employees receive firm-paid life insurance, AD&D, LTD, short
term medical benefits as well as 20 days of Paid Time Off ("PTO")
and 10 paid holidays each year. We provide generous parental leave
and fertility benefits. New employees will attend a detailed
benefit orientation to learn more about our many benefits and
resources.
Keywords: Cooley LLP, Glendora , Corporate Secretary, Administration, Clerical , Los Angeles, California
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